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Turn off Emails of Completed Forms for Specific Signers

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Add an option for specific signers of forms to NOT receive an email copy of a completed form. For example, the Director/Principal of the school does not need an email copy of every Training Agreement he signs. (He can view them in Jobready 360 at any time. Per the state of Michigan, he must sign them.) This floods email of some individuals. This individual does want emails for forms he needs to sign - so he is unable to “unsubscribe” or block all emails.

Posted by Kody Mcdonald ·
Status: Not Possible1 comment

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Comments1

  • Cameron Kolick

    Team•

    Oct 7, 2025

    We must send all signers a final copy of the form due to law restrictions against suppressing them.

    US e-signature law, primarily the federal Electronic Signatures in Global and National Commerce (ESIGN) Act and state-level Uniform Electronic Transactions Act (UETA), requires that parties who sign documents electronically must be provided with a copy of the completed and signed forms. This ensures signers have a record of the transaction for later reference.

    What the ESIGN Act and UETA require

    Key requirements under these laws regarding a copy of the signed document include:

    • A retainable copy: The electronic record of the signed document must be in a format that the signer can access, download, save, or print.

    • Accurate reproduction: The electronic copy must be capable of being accurately reproduced for later reference, accurately reflecting the information in the original contract.

    • Post-transaction availability: A copy of the fully executed agreement must be provided to all parties who signed it. Many e-signature platforms automate this by sending a completed copy to all signers.

    • Record retention: Businesses must securely maintain electronic records for the duration required by law. These records must be accessible to anyone legally entitled to them.

    • Consumer consent and disclosure: For consumer transactions, businesses must provide clear notice about a consumer's right to receive a copy of the record in a non-electronic (paper) format. The consumer must also explicitly consent to do business electronically and confirm that they can access and retain the electronic records.

    Common industry practices

    Most e-signature solutions fulfill these legal obligations by providing a digital copy of the completed and signed document to all parties. A tamper-evident digital certificate or audit trail is typically included to demonstrate proof of signing and verify that the document has not been altered since it was executed.